Administrative Support Specialist

About the role

The Administrative Support Specialist provides direct administrative, coordination, and organisational assistance to the Director of Lexus Operations. Working under the supervision of the Personal Assistant, the role ensures professional handling of communications, documentation, and inter‑departmental follow‑up.

Key responsibilities

• Manage incoming and outgoing communications on behalf of the Director, including emails, calls and formal letters.
• Proofread and draft official replies, maintaining a professional tone and the management’s voice.
• Arrange internal and external meetings, prepare agendas, book rooms and capture minutes.
• Draft, edit and format letters, reports, presentations and spreadsheets; maintain physical and digital filing systems.
• Liaise with HR, Sales, Legal, Finance, Admin, Marketing and sister companies to track requests, approvals and legal documents.
• Receive visitors, ensure hospitality aligns with Lexus brand standards and keep the office environment organised.
• Prepare presentations and periodic reports, supporting urgent reporting tasks.
• Assist with special projects, conduct research, manage petty‑cash expenses and follow approval processes.
• Translate emails, letters, memos and presentations between Arabic and English.

Required profile

• Strong written and verbal communication skills in English and Arabic.
• Ability to handle confidential and sensitive information with discretion.
• Excellent organisational and multitasking abilities.
• Professional demeanor when interacting with internal teams and external visitors.

Required skills

• Proficiency in drafting, editing and formatting business documents.
• Experience with translation between Arabic and English.