Executive Secretary to Board Member

About the role

The Executive Secretary to the Board Member provides high‑level administrative, organizational, and governance support to a member of the Board of Directors. This position ensures smooth coordination of board activities, confidential handling of sensitive information, and effective communication between the Board Member, senior management, and external stakeholders.

Key responsibilities

• Manage the Board Member’s calendar, appointments, and official engagements.
• Coordinate Board of Directors and committee meetings, preparing agendas, papers, presentations, and briefing notes.
• Attend meetings, record accurate minutes, and distribute records and action items promptly.
• Draft, review, and manage correspondence, reports, and presentations on behalf of the Board Member.
• Serve as primary liaison with executive management, board committees, regulators, shareholders, and external parties.
• Maintain organized records of board resolutions, approvals, and governance documentation.
• Monitor board action items, follow up with relevant departments, and ensure timely implementation of directives.
• Arrange domestic and international travel, accommodations, visas, and logistics for the Board Member.

Required profile

• Bachelor’s degree in Business Administration, Management, Law, Corporate Governance, or a related field.
• Minimum 5 years of experience supporting Board Members, Directors, or C‑level executives.
• Exceptional professionalism, discretion, and ability to handle confidential information.
• Strong organizational, time‑management, and multitasking abilities.
• Excellent written and verbal communication skills.

Required skills

What we offer

• Opportunity to work closely with senior leadership and influence corporate governance.
• Dynamic, professional environment with exposure to high‑level decision‑making.