Administrative Executive

About the role

The Administrative Executive leads the admin team and oversees administrative functions across sales, headquarters, and plant offices in Baghdad. This role ensures efficient operations, compliance with internal controls, and continuous improvement of administrative processes.

Key responsibilities

• Develop and implement strategies and programs to enhance organizational and administrative efficiency.
• Supervise, evaluate, and lead direct reports within the admin team.
• Manage third‑party vendors, contracts, and service quality, including fleet management for company‑owned and rented vehicles.
• Analyze internal and external data to meet administrative requirements and ensure compliance with procedures.
• Prepare annual CAPEX and OPEX budgets for the administrative affairs department.
• Establish and enforce administrative policies, procedures, and SOPs.
• Drive cost‑optimization initiatives while maintaining service quality.
• Ensure compliance with internal controls, audit requirements, and company policies.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of relevant functional experience.
• Strong analytical, communication, and negotiation abilities.
• Proven leadership in cross‑functional projects and team building.
• Ability to travel domestically and internationally if needed.
• Upper‑intermediate English proficiency (and local language for expats).
• Openness to change, diversity, and results‑oriented mindset.

Required skills

• Proficiency with Microsoft Office, especially Microsoft Excel.