Wells Administrative Assistant – Local Talent

About the role

The Wells Administrative Assistant provides comprehensive administrative and coordination support to the Wells Team, ensuring smooth execution of onshore drilling, workover, and rigless operations at the Majnoon Oil Field. The role bridges field teams, contractors, and corporate functions while maintaining compliance with company procedures and local regulations.

Key responsibilities

• Maintain and track visa status, residency permits, field access passes, and security clearances for all Wells personnel and contractors.
• Monitor validity and renewal requirements for work visas and other permits.
• Track personnel rotations, mobilizations, demobilizations, and maintain accommodation records.
• Coordinate travel arrangements, flights, and logistics with the Company Travel Department.
• Provide day‑to‑day administrative support to Wells Management and field operations, including preparation of operational reports, trackers, and correspondence.
• Maintain updated organizational charts, contact lists, and arrange meetings and logistics.
• Assist with tendering activities: prepare documentation packages, compile bidder submissions, and support technical evaluations.
• Support commercial teams during procurement processes and maintain tender records.
• Verify and track contractor service tickets, review invoices against approved service records, and maintain invoice tracking logs.
• Coordinate with Finance and Contracts teams to resolve administrative issues.

Required profile

• Proven experience in administrative support, preferably in oil & gas or similar industrial environments.
• Familiarity with visa, permit, and field access procedures.
• Strong organizational and logistical coordination abilities.
• Excellent attention to detail and ability to manage multiple concurrent tasks.
• Effective communication skills for interaction with field teams, contractors, and corporate departments.

Required skills