Senior Executive Administrative Assistant

About the role

The Senior Executive Administrative Assistant provides direct support to the Company President, handling executive calendar management, HR coordination, office administration, and the company’s social‑media presence. This role ensures smooth daily operations and effective communication across departments.

Key responsibilities

• Manage the President’s calendar, meetings, appointments and daily agenda.
• Prepare meeting agendas, minutes and follow‑up on action points.
• Draft professional correspondence, reports, presentations and confidential documents.
• Coordinate travel, accommodation and business‑meeting arrangements.
• Follow up with department managers on management instructions and pending actions.
• Coordinate recruitment activities, including advertisements, CV screening, interviews and onboarding.
• Maintain personnel files and monitor attendance, leave, absence and overtime.
• Prepare HR, attendance and administrative reports.
• Oversee daily office administration, documentation and internal communication.
• Manage the company’s social‑media accounts and content calendar, publishing approved content on projects, achievements and announcements.
• Collaborate with designers, photographers and media service providers as needed.
• Maintain strict confidentiality concerning executive, employee and company information.

Required profile

• Bachelor’s degree in Business Administration, Human Resources, Management or Architectural Engineering.
• Minimum three years of relevant experience, preferably supporting a Chairman, President, CEO or Managing Director.
• Excellent written and spoken English and Arabic.
• Professional appearance, high integrity and ability to handle confidential information.
• Willingness to travel within Iraq and internationally on short notice.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Familiarity with social‑media platforms and basic content‑design tools.
• Strong organizational, communication, note‑taking and follow‑up abilities.