Special Assistant to the Chief of Mission (Iraq)

About the role

IOM, a United Nations Related Organization, is recruiting a Special Assistant to the Chief of Mission (CoM) for IOM Iraq. Reporting directly to the CoM and working closely with the Deputy Chief of Mission, the post provides organizational, coordination, communication and administrative support to the IOM Iraq Executive Office, helping the CoM follow up on priorities and decisions, review correspondence and briefing materials, coordinate meetings and official engagements, and consolidate information and reports.

Key responsibilities

• Analyze issues, make basic recommendations, identify action points and follow up on implementation for the CoM and DCoM
• Review and recommend on correspondence before the CoM's signature, and prepare draft responses to incoming communications
• Take part in internal and external meetings on behalf of the CoM or DCoM when requested
• Keep the CoM and DCoM informed on policy and programme changes, developments in the Government of Iraq and other relevant issues
• Organize senior management, mission and Town Hall meetings, and oversee the Executive Office secretariat support
• Liaise with international organizations, government and non-governmental counterparts and the private sector, and prepare for participation in relevant fora
• Support the CoM and DCoM in policy planning, public remarks, and the strategy for welcoming international staff and their families
• Prepare periodic activity reports, quarterly mission reports and other written reports for the Regional Office and HQ
• Organize special events, visits by diplomatic missions and delegations, and manage briefing materials and travel arrangements
• Manage calendars, organize appointments and handle the travel details of the CoM and DCoM

Required profile

• Master's degree in a relevant field (International Relations, Political Science, Public Administration, Migration Studies, Humanitarian Affairs, etc.) or a Bachelor's degree with two years of relevant experience
• Experience supporting senior management or an executive office, reviewing correspondence and briefing notes, and organizing meetings, visits and travel
• Experience liaising with government authorities, UN entities, diplomatic missions and civil society
• Fluency in English (oral and written); IOM staff must be fluent in one of its official languages
• Experience in migration, humanitarian, peacebuilding, development or displacement work in Iraq is an advantage

Required skills

• Drafting, editing and presentation in English and Arabic
• Microsoft 365: Word, Excel, PowerPoint, Outlook, Teams and SharePoint
• Good analytical, research and organizational skills, and ability to work under supervision