Program Administrative Specialist

About the role

The F‑16 Program Administrative Specialist provides on‑site administrative, coordination, and documentation support to the Program Manager and Deputy Program Manager at Balad Air Base, Iraq. This role ensures smooth day‑to‑day program operations and assists with visa, mobility, and basic HR tasks.

Key responsibilities

• Manage daily office operations, including scheduling, correspondence, document control, and meeting coordination.
• Coordinate Iraq visa applications, renewals, and tracking for all personnel, liaising with mobility, HR, and host‑nation authorities.
• Prepare reports, consolidate data, track action items, and support program communications for the PM/DPM.
• Interface with base services, local staff, and host‑nation offices for administrative needs.
• Maintain accurate compliance records for audits, inspections, and contract requirements.
• Assist with travel requests, itineraries, and movement tracking for personnel entering or exiting theater.
• Manage office supplies, equipment requests, and workspace organization.
• Reconcile employee IDs, badge numbers, and employment status; calculate travel allowances and process uniform reimbursements.

Required profile

• High School Diploma required; Associate’s or Bachelor’s degree preferred.
• 3+ years of administrative experience in a professional or government‑contract environment.
• Ability to work independently in an OCONUS environment with shifting priorities.
• Must be able to obtain and maintain deployment‑related requirements for Iraq and a secret clearance.

Required skills

• Strong proficiency in Microsoft Office.
• Experience with document management and communication tools.

What we offer

• Healthcare coverage, life insurance, AD&D, and disability benefits.
• Retirement plan, wellness programs, paid time off, and tuition reimbursement.
• Learning and development resources and employee assistance resources.