Executive Assistant – Global Engagement Office

About the role

We are looking for a detail‑oriented Executive Assistant to support the Deputy Vice President of Global Engagement. The role ensures smooth office operations, manages complex calendars, and coordinates international travel and events.

Key responsibilities

• Manage the executive’s calendar, schedule meetings, appointments, and resolve conflicts.
• Draft, edit, and circulate correspondence, reports, presentations, and meeting materials.
• Arrange travel, visas, and accommodations for faculty, students, visiting scholars, and study‑abroad participants.
• Coordinate meetings, conferences, and special events, including agenda preparation and minute taking.
• Maintain organized files, confidential records, and support budget and expense tracking.
• Assist with special projects and liaise with internal departments and external partners.

Required profile

• Strong interpersonal and communication skills with a professional demeanor.
• Excellent organizational and time‑management abilities to handle multiple priorities.
• Proven experience in office management and administrative support.
• Problem‑solving mindset and initiative in a fast‑paced environment.
• Ability to work effectively with external stakeholders such as travel agencies and embassies.

Required skills

• Microsoft Office proficiency