Special Assistant to the Chief of Mission (Iraq)

About the role

IOM Iraq is looking for a Special Assistant to the Chief of Mission (CoM) in Baghdad. Reporting directly to the CoM and working closely with the Deputy Chief of Mission, the post provides organizational, coordination, communication and administrative support to the IOM Iraq Executive Office. The incumbent helps the CoM and DCoM follow up on priorities and decisions, prepares briefing materials and keeps internal and external communication timely.

Key responsibilities

• Manage and review correspondence before the CoM's signature, and prepare draft responses to incoming communications
• Organize senior management, mission and Town Hall meetings, and oversee the Executive Office secretariat support
• Prepare briefing materials, draft remarks and reports, and contribute to quarterly mission reports and other written reports
• Plan and coordinate special events, visits by diplomatic missions and delegations, and travel arrangements for the CoM and DCoM
• Liaise with stakeholders, including international organizations, government counterparts, NGOs and the private sector
• Undertake duty travel to IOM Iraq field locations and manage calendars and appointments

Required profile

• Master's degree in a relevant field (e.g. International Relations, Political Science, Public Administration, Migration Studies, Humanitarian Affairs, Law) or a Bachelor's degree with two years of relevant experience
• Experience supporting senior management, preparing correspondence and briefing notes, organizing meetings and events, and liaising with partners
• Fluency in English (oral and written); IOM staff must also be fluent in one of the IOM official languages
• Experience in migration, humanitarian or displacement work in Iraq is an advantage

Required skills

• Drafting, editing and presentation in English and Arabic
• Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)
• Good analytical, research and organizational skills, and ability to handle sensitive information discreetly