Wells Administrative Assistant – Majnoon Oil Field

About the role

The Wells Administrative Assistant provides comprehensive administrative and coordination support to the Wells Team, ensuring smooth execution of onshore drilling, workover, and rigless operations at the Majnoon Oil Field in Basra, Iraq.

Key responsibilities

• Maintain and track visa status of all Wells personnel and contractors, including work visas, residency permits, field access passes and security clearances.
• Monitor validity and renewal requirements for visas and permits, coordinating renewals with relevant authorities.
• Track personnel rotations, mobilizations and demobilizations, maintaining movement logs and accommodation records.
• Coordinate travel arrangements with the Company Travel Department, handling flights, rotations and logistics planning.
• Provide day‑to‑day administrative support to Wells Management and field operations teams, including preparation of operational reports, trackers and correspondence.
• Assist with tendering activities, preparing documentation packages, compiling bidder submissions and maintaining tender records.
• Verify and track contractor service tickets, review invoices against approved service records and maintain invoice tracking logs.
• Collaborate with Finance and Contracts teams to resolve administrative issues related to payments and procurement.

Required profile

Required skills