Executive Assistant

About the role

We are looking for a highly organized and proactive Executive Assistant to support the Managing Director. The role involves managing daily operations, coordinating communications, and ensuring the smooth execution of executive priorities while maintaining strict confidentiality.

Key responsibilities

• Manage the Managing Director's calendar, appointments, and daily schedule.
• Organise meetings, prepare agendas, record minutes and follow up on action items.
• Draft, review and manage correspondence, reports, presentations and official documents.
• Coordinate communication between the Managing Director and internal departments.
• Screen phone calls, emails and visitors professionally.
• Arrange business travel, accommodation, transportation and meeting logistics.
• Maintain confidential records, files and executive documentation.
• Track ongoing projects and ensure timely follow‑up on assigned tasks.
• Prepare reports, dashboards and presentations for executive meetings.
• Support strategic initiatives and administrative projects as assigned.

Required profile

• Bachelor's degree in Business Administration, Management or a related field.
• Minimum 3 years of experience as an Executive Assistant, Executive Secretary or in a similar role.
• Excellent command of English and Arabic, both written and spoken.
• Strong organisational, communication and time‑management abilities.
• High level of professionalism, discretion and attention to detail.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.
• Advanced proficiency in Microsoft Outlook.