Administrative Manager

About the role

The Administrative Manager will lead and oversee all administrative operations across multiple offices and a manufacturing plant in Iraq. This position ensures efficient facility management, budget control, vendor coordination, and a high‑performing administration team.

Key responsibilities

• Lead administrative functions across all locations, maintaining safety and housekeeping standards.
• Oversee office services, utilities, maintenance, security, cleaning, reception, and accommodation.
• Develop and implement administrative policies, procedures, and systems.
• Own and manage the department’s CAPEX and OPEX budgets, forecast expenditures and report financial performance.
• Identify cost‑optimization opportunities while preserving service quality.
• Manage the company fleet, including utilization, maintenance, registration, insurance, licensing, and compliance.
• Control fuel consumption, maintenance schedules, and vehicle replacement planning.
• Negotiate and manage contracts with third‑party vendors, ensuring performance and compliance.
• Lead, coach, and evaluate the administration team, fostering accountability and continuous improvement.
• Develop and maintain administrative SOPs, support audits, and ensure regulatory compliance.
• Collaborate with HR, Finance, Procurement, Operations, and EHS on cross‑functional initiatives.

Required profile

• Proven experience in facilities management, fleet operations, and budgeting (CAPEX & OPEX) within a corporate or manufacturing environment.
• Strong track record of vendor management and contract negotiation.
• Demonstrated leadership and people‑management capabilities.
• Ability to develop and enforce administrative policies and ensure compliance with local regulations.

Required skills