Project Coordinator – Document Digitization

About the role

The Senior Operations Advisor will lead a large‑scale document digitization initiative on‑site at an Embassy, acting as the principal advisor to the Public Affairs section. The role oversees the full project lifecycle, from office setup and team recruitment through digitization, quality control, and final delivery.

Key responsibilities

• Coordinate procurement and installation of equipment and furniture following best practices.
• Recruit, onboard and supervise technicians with required security clearances.
• Manage the digitization process, ensuring accuracy, schedule adherence and CLIR standards.
• Maintain a safe, productive work environment and provide regular stakeholder communication and reporting.
• Administer third‑party vendor contracts and serve as liaison to key government contacts.
• Brief senior management on operational developments and advise on emerging requirements.

Required profile

• 3–5 years of project management or supervisory experience, preferably with the U.S. State Department or comparable NGOs in complex environments.
• Familiarity with collection digitization, metadata standards, digital preservation strategies and cataloging systems.
• Experience managing projects in high‑security or international settings.

Required skills

• Metadata standards
• Digital preservation strategies
• Cataloging systems