Human Resources Assistant (National Position)

About the role

This national-level Human Resources Assistant position covers the full range of HR administration for an organization operating in Iraq and the Kurdistan Region. The role combines recruitment and selection, personnel administration, attendance and leave management, payroll support, onboarding and offboarding, and HR reporting.

Key responsibilities

• Recruitment and selection: publish vacancies, screen applications, coordinate interviews and tests, conduct reference checks, prepare offers and keep recruitment trackers up to date.
• Personnel administration: prepare contracts, amendments and letters; maintain employee files and an accurate employee database; monitor contract expiry dates and probation periods; handle social security registration documents.
• Attendance and leave: monitor attendance and timesheets, track annual, sick, maternity and unpaid leave, report discrepancies to the supervisor.
• Payroll support: prepare monthly HR data for payroll, verify attendance, leave and contract changes, coordinate with Finance and keep salary and benefit records.
• Onboarding, performance and offboarding: organize orientation, follow up probation and performance reviews, record training, and manage resignations and clearances.
• HR records and reporting: maintain databases and filing systems, prepare periodic HR reports and archive documents accurately.
• Administrative support: help the Administration Department with filing, scanning, classification and electronic archiving.
• Policies and employee support: implement HR policies, guide employees on attendance, leave and documentation, support compliance with Iraqi and Kurdistan Region labour and social security law, and promote the Code of Conduct.

Required profile

• Bachelor's degree in Human Resources, Business Administration, Management or a related field.
• 2-3 years of professional experience in HR, personnel administration or a similar position.
• Practical experience in recruitment, employment contracts, personnel records, attendance and leave management.
• Previous experience with an NGO or international organization is an advantage.

Required skills

• Very good written and spoken Kurdish, Arabic and English (mandatory).
• Good knowledge of Iraqi and Kurdistan Region labour legislation, social security regulations and personal income tax procedures.