Human Resources Assistant (National Position)

About the role

AVSI Iraq is looking for a Human Resources Assistant to manage and support the day-to-day HR activities of the organisation, reporting to the Country Representative and Administration. The post is based in Erbil, with missions to other AVSI offices as required, and runs for 9 months including a 2-month probation period. It covers recruitment, personnel administration, contracts, attendance and leave, payroll documentation, employee records and HR reporting, as well as general administrative support such as document management, filing and archiving.

Key responsibilities

• Recruitment and selection: publish vacancies, review applications, coordinate interviews and tests, conduct reference checks, prepare offers and keep recruitment trackers up to date.
• Personnel administration and contracts: prepare contracts, extensions and amendments, maintain employee files and an employee database, monitor contract expiry dates and probation periods, and handle social security registration documents.
• Attendance and leave: monitor timesheets, track annual, sick, maternity and unpaid leave, report discrepancies and keep leave balances updated.
• Payroll support: prepare monthly HR data for payroll, verify attendance, leave and contract changes, coordinate with Finance and keep salary and benefit records.
• Onboarding, performance and offboarding: organise orientation, follow up probation and performance reviews, record training and handle resignations and clearances.
• HR records and reporting: maintain databases and filing systems, prepare periodic HR reports and archive documents accurately.
• Administrative support: help the Administration Department with filing, scanning, classification and electronic archiving.
• Policies and employee support: implement AVSI HR policies, guide employees on attendance and leave, support compliance with Iraqi and Kurdistan Region labour and social security law, and promote the Code of Conduct.

Required profile

• Bachelor's degree in Human Resources, Business Administration, Management or a related field.
• 2-3 years of experience in HR, personnel administration or a similar position.
• Good knowledge of Iraqi and Kurdistan Region labour legislation and social security procedures; personal income tax procedures are also mentioned.
• Very good written and spoken Kurdish, Arabic and English (mandatory).
• Previous experience with an NGO or international organisation is an advantage.