Administrative & Executive Coordinator

About the role

We are looking for a highly organized Administrative & Executive Coordinator to support our Chief Operating Officer. The role combines executive assistance with operational coordination, ensuring smooth daily operations and effective communication across departments.

Key responsibilities

• Manage the COO’s calendar, schedule meetings, organize appointments and prepare agendas.
• Draft reports, meeting minutes, memos and presentations as needed.
• Handle incoming and outgoing communications, emails and correspondence on behalf of the COO.
• Plan and coordinate business meetings, events and field visits.
• Maintain filing systems, track operational tasks and provide progress updates.
• Facilitate information flow between departments and support internal communication.
• Welcome visitors, arrange meeting rooms and oversee office hospitality.
• Monitor project‑related tasks, especially those linked to engineering or construction activities.
• Identify workflow gaps and propose efficiency improvements.

Required profile

• Strong coordination and time‑management abilities.
• Professional handling of confidential information.
• Excellent attention to detail and multitasking skills.
• Ability to work independently under pressure.
• Positive attitude, adaptability and high integrity.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Basic understanding of administrative processes within engineering or construction firms.
• Knowledge or academic background in civil engineering (preferred).
• Fluency in Arabic; English proficiency is a plus.