Procurement Assistant (Baghdad)

About the role

The Procurement Assistant will provide administrative and operational support to the procurement function at the Baghdad office. The role involves handling purchase requests, collecting quotations, maintaining procurement records, and coordinating with suppliers to ensure smooth and compliant purchasing processes.

Key responsibilities

• Assist in processing purchase requisitions and preparing purchase orders according to company procedures.
• Collect quotations from approved suppliers and support quotation comparisons.
• Follow up with suppliers on order confirmations, delivery schedules, and required documentation.
• Communicate with suppliers to obtain product information, pricing, and availability.
• Support supplier registration, pre‑qualification, and documentation filing.
• Maintain accurate procurement records, including quotations, purchase orders, invoices, and delivery notes.
• Organise physical and electronic procurement files and keep them up to date.
• Update procurement trackers and databases to reflect current status.
• Coordinate with requesting departments and warehouse staff on delivery updates and receipt documentation.
• Assist in resolving routine issues such as delivery discrepancies or damaged goods.
• Support market research and maintain supplier and price information records.
• Prepare supporting documents for audits and management reviews.
• Escalate procurement‑related issues to the Procurement Supervisor or Manager.

Required profile

• Bachelor's degree in Business Administration, Supply Chain Management, Engineering or a related field.
• 1–2 years of experience in procurement, administration, logistics or a related area.
• Basic knowledge of procurement processes and ERP systems.
• Strong communication, coordination and organisational skills.
• Ability to manage multiple tasks and meet deadlines.
• Willingness to travel occasionally for supplier visits or inter‑branch support.

Required skills

• ERP systems
• Microsoft Excel
• Microsoft Word