Operations & Project Coordinator

About the role

The Operations & Project Coordinator will support EMAAL Business Group in planning, coordinating and delivering projects, events and daily operational activities. The role ensures timelines are met, stakeholders are kept informed and internal processes run efficiently in a fast‑paced environment.

Key responsibilities

• Track project timelines, milestones and deliverables, maintaining plans and trackers.
• Prepare meeting agendas, minutes, action points and regular status reports for management.
• Follow up with sponsors, partners and internal stakeholders on approvals, deliverables and pending actions.
• Support the planning and execution of conferences, workshops, networking events and meetings, including logistics, registrations and vendor coordination.
• Organise and maintain company files, presentations, proposals, contracts and other project documentation.
• Coordinate procurement requests, supplier quotations and vendor communications.
• Liaise with designers, agencies and printers to ensure timely delivery of branding and production materials.
• Identify opportunities to improve operational processes and internal workflows.

Required profile

• Bachelor’s degree in Business Administration, Management, Marketing, Communications or a related field.
• 2–4 years of experience in project coordination, operations, administration or event management.
• Excellent organisational, multitasking and problem‑solving abilities.
• Strong written and verbal communication skills in English and Arabic.
• Ability to manage multiple projects and deadlines simultaneously.
• High attention to detail.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Word.