Logistics Assistant (National Position)

About the role

AVSI is looking for a Logistics Assistant for a national position in Baghdad, covering logistics and fleet management, premises and procurement, and safety and security. The postholder also supports field offices and takes part in tendering.

Key responsibilities

• Prepare the weekly car movement schedule for AVSI Baghdad staff, including coordination of field missions, and arrange transport for materials needed by the office and field offices.
• Maintain AVSI-owned and rented cars, schedule maintenance and keep them clean to AVSI standards.
• Manage flight ticket and hotel accommodation reservations for staff and stakeholders.
• Keep accurate stock records, assist the Logistics and Procurement Officer with asset inventory, and manage the offices and guest houses.
• Process purchases (direct, negotiated, FCA) within purchasing authority and donor regulations, deliver materials, help draft specifications, administer contracts (delivery, receipt, warranty, damages, insurance), file transactions and identify registered suppliers.
• Act as security focal point, monitor the local context, train staff on security procedures and act as substitute for the Security Officer when absent.
• Undertake field missions, support other field offices and take on other duties requested by management.
• Assist in open national and international tenders, including preparation, submission and evaluation.

Required profile

• First-level university degree in a relevant field or equivalent professional experience.
• At least 2 years of relevant experience at national or international level in procurement, logistics and safety and security.
• Previous NGO or international organization experience is an advantage.
• Very good written and spoken Arabic and English.

Required skills

• Knowledge of purchase orders, service and goods contracts, tendering and protocol.
• Good communication skills and ability to work under pressure in a multitasking, multicultural environment.
• Good computer skills with office software such as MS Word and Excel.