HR Assistant

About the role

The HR Assistant supports the Human Resources department of a Toyota dealer in Erbil with daily HR operations. The role covers payroll administration, employee records and HR system updates, recruitment coordination, onboarding support and employee engagement activities.

Key responsibilities

• Payroll: prepare and process payroll bi-weekly or monthly, checking accuracy of wages, deductions and benefits
• Overtime: collect and coordinate branch staff overtime, cross-check with attendance data and follow up on approvals
• Leaves record: keep the leaves register updated in the HR systems
• Filing and documentation: maintain physical and electronic employee records and keep HR systems up to date, including uploading files and entering leaves daily or monthly
• Onboarding: handle new joiners and prepare their required documents
• Probation evaluations: prepare evaluation forms for probationary employees and follow up on signatures
• Contracts: draft contracts, submit them for review and coordinate approvals
• Organization chart: send a monthly update report to related personnel
• HR procedures: prepare and follow up on HR procedure forms and quarterly TOS arrangements
• Business trips: coordinate tickets, accommodation and transport with ticketing and admin departments
• Visas and IQAMA: coordinate visa applications for expats and IQAMA updates with the Visa department
• Performance management: follow up with department managers on PMS documentation
• Employee support: answer questions on payroll, benefits and HR policies, monitor staff appearance against company policy and ensure compliance with internal policies

Required profile

• Bachelor's degree in Law, Business Management, Business Administration, Psychology or a related field
• 1-2 years of HR experience
• Advanced written and spoken English and Arabic
• Native or advanced written and spoken Kurdish
• Good knowledge of the Iraqi Labor Law, Social Security and personal income tax laws

Required skills

• Strong computer skills, especially Microsoft Excel and Outlook
• Strong communication and reporting skills