Executive Assistant to CEO

About the role

We’re hiring an Executive Administrative Assistant (Hybrid – Erbil) to support the Chief Executive Officer (CEO). This position offers a hybrid work model, combining remote work with weekly in‑person meetings in Erbil for training, coordination, and operational follow‑up.

Key responsibilities

• Manage and coordinate the CEO’s schedule, meetings, and appointments.
• Handle executive correspondence and administrative communications.
• Prepare reports, documents, and meeting summaries.
• Support the CEO in daily operational and organizational tasks.
• Follow up on internal tasks and ensure timely execution of decisions.
• Assist in coordinating projects and administrative workflows.

Required profile

• Strong skills in Executive Administrative Assistance and providing direct Executive Support.
• Resident of Erbil.
• Strong organizational and time‑management skills.
• Excellent communication and professional conduct.
• Proficiency in Microsoft Office and digital work tools.
• Ability to work independently in a remote environment.
• Previous administrative or executive support experience is preferred.
• Proficiency in managing expense reports and maintaining detailed financial records.
• Experience in diary management and coordinating schedules effectively.
• Expertise in administrative assistance tasks, including document preparation and office organization.
• Exceptional written and verbal communication skills.
• Ability to work in a fast‑paced, multitasking environment with minimal supervision.
• Familiarity with office software, such as Microsoft Office Suite and scheduling tools.
• Bachelor’s degree in Civil Engineering, Business Administration, Management, or a related field is preferred.
• Experience in working with executives or in a corporate environment is a plus.

Required skills

• Microsoft Office
• Digital work tools
• Expense report management
• Diary management
• Scheduling tools

What we offer

• A professional environment within a growing engineering and contracting company.
• Direct exposure to executive leadership and decision‑making processes.
• Flexible hybrid work structure.
• Opportunity for professional growth and skill development.